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Signing a Contract

What is notarization?

Notarization is an official fraud-deterrent process that ensures the parties of a transaction are who they claim to be. In Colorado, notaries serve as an impartial witness and perform notarial acts that are allowed or required by law. Notarization involves reviewing documents, verifying the identity of the signatories, and affixing an official seal or stamp to add a layer of trust and credibility.

why do i need a notary?

A notary is essential for numerous transactions to ensure that the documents are executed properly and willingly by the parties involved. The notary acts as an unbiased witness to the document signing, which helps prevent fraud and protect the interests of all parties. Notarization is often required to make documents legally binding and enforceable.

What types of documents need to be notarized?

Common documents that may require notarization in Colorado include wills, trusts, deeds, powers of attorney, loan agreements, and medical directives. Notarization confirms the signatory's identity and willingness to sign, which is crucial for legal and financial transactions to ensure the documents are trustworthy and have legal standing.

commonly notarized documents:

  • Acknowledgements

  • Advanced Directives

  • Affidavits

  • Apostille

  • Application for Duplicate Title

  • Articles of Association

  • Bill of Sale

  • Certify Copies

  • Commercial Leases

  • Contracts

  • Court Documents

  • Deeds

  • Executorships

  • Loan Documents

  • Medical Authorization for Minor

  • Mortgage Agreement

  • Passport Parental Consent

  • Power of Attorney

  • Promissory Note

  • Real Estate Transactions

  • Temporary Guardianship Agreement

  • Trusts

  • Unclaimed Property Form

  • Wills

how to prepare for your notarization Appointment

To ensure a seamless notarization process with "Notary on the Range," kindly have the following ready for our appointment:

  1. The Document: Bring the document that needs to be notarized. Typically, it will have a pre-printed notarial certificate at the bottom for the notary to complete. If your document lacks this certificate, it's advisable to consult the organization or agency you are submitting the document to, in order to determine the specific type of notarization required. The two most common types are oaths and acknowledgments.

  2. Valid Identification: The person signing the document must present a current identification card issued by a federal or state government entity. This ID should include both a photograph and signature. Optimal forms of identification include a Colorado driver’s license or ID card, a U.S. passport, or U.S. military ID. In some instances, a driver's license from another state, a foreign passport, or a permanent resident card or visa may also be acceptable.

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Colorado accepts the following forms of identifications for notarization:​

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  • Current Colorado ID card or driver's license

  • Current U.S. passport or Canadian passport

  • Current and valid driver's license from another state that shows your photograph and signature

  • Valid U.S. Military ID with photograph and signature

  • Current Bureau of Indian Affairs Card or Tribal ID

  • Current military ID card or common access card that has your photograph

  • Signed U.S. passport

  • "Green card" issued by the U.S. Citizenship and Immigration Services if it is current and contains a photograph and signature of the signer

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In general, the following types of ID are not acceptable for notarization purposes: â€‹

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  • Social Security cards

  • Birth or marriage certificates

  • Credit cards

  • School IDs

  • Library cards

  • Temporary driver's licenses

  • Legal proof of a child's birth

  • Bank cards

  • Proof of social security number

 

In Colorado, acceptable identification must be an identification card or another form of government issued identification that is current or that has been expired for one year or less. It must also contain either the signer's signature or signer's photograph.

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